Zoho Sign: Request digital signatures or sign documents

Ask for digital signatures or sign documents

The spectacular influx of remote work in 2025 gave birth to tons of new collaboration tools. But sometimes, the simplest functions, such as digital documents of documents, are the most difficult to overcome for companies. This is exactly the function that Zoho Sign aims to help.

The tool was actually launched years before the pandemic. But last year saw the arrival of a large number of new users and therefore new features to serve them more effectively.

In addition to the simple digital documents of documents, Zoho Sign aims to provide a secure platform that helps teams automate certain functions. And thanks to its many features and integrations, it can represent a significant saving of time for the distant and traditional teams.

Zoho Sign

Zoho Sign was initially launched in July 2017 to facilitate digital signatures and the automation of digital documents. It is available on the web, mobile applications and as a desktop application for Mac devices. And as with many Zoho platforms, it automatically integrates with a variety of other tools in the Zoho One ecosystem.

The tool works in several directions. You can digitally sign documents yourself and send copies signed by email to your employees or customers . You can also send documents to other people to ask them to sign them, or even have them signed on site.

Several plans are available, ranging from $ 20 per month for a business plan. For teams who need to send and sign many digital documents, the corporate plan is one of the few in the sector to offer an unlimited document signature. However, more affordable options are available for those who have fewer needs in terms of digital signature.

Easy digital signatures

Facilitating digital signatures is the most fundamental function of Zoho Sign. Here's how it works. If you need someone's signature, just download the document and add the person . Zoho will send her the document, will provide her with everything she needs to sign and inform you of the end of the operation. You can even send reminders directly from your dashboard.

At the other end of the process, you can also use it to sign documents yourself. On your dashboard, there is a section of documents awaiting your signature so that you can examine and sign them quickly. To start sign, simply enter your name, role and email address. You can also create a personal profile that includes your digital signature to facilitate signature. Then, you can also consult the analyzes concerning your completed documents, as well as those which have been refused or which are underway.

Zoho Sign also includes some advanced features such as the possibility of personalizing digital signatures and requests. For example, you can add your logo and create documents of documents. And you can even create signature processes such as documents and signatures.

Digital signature security

Some of the documents you must sign or have signed may contain sensitive information. It is therefore important that your document signing software has sufficient security features.

Zoho Sign includes military-grade encryption and blockchain technology to secure documents and workflows. You can also have documents and signatures authenticated to ensure your processes are respected. The tool also complies with electronic signature laws such as ESIGN and eIDAS.

Chandramouli Dorai, Product Marketer for Zoho Sign, said in a phone interview with Magileads , “Many small businesses don’t know the difference between an electronic signature and a digital signature. An electronic signature is basically just an image of your signature added to a document. It’s still legally valid, but can easily be forged. A digital signature can’t be forged, so it offers more security. And Zoho Sign is a digital signature platform.”

Digital signatures integrations

Zoho Sign integrates with more than a dozen platforms in the Zoho ecosystem and beyond to make digital signatures even easier. In Zoho tools like Zoho CRM , you can easily request documents in the same dashboard. This can be powerful automation and time saving effort for sales , onboarding or customer service teams.

Dorai explains, “If you have a new lead coming into Zoho CRM , you can automatically send them an NDA as part of your normal workflow, without leaving the original application.

But there are also integrations with other platforms such as Microsoft Teams, Gmail and Zapier. Thus, even if you, the members of your team or your customers work from these other platforms, making digital signatures should be relatively simple.

Remote Work Updates

From March 2021, Zoho Sign began to know an important peak of inscriptions. In fact, users have increased the normal rate by about three times. And this number of users has increased worldwide from Asia to Latin America. One of the first updates to which Zoho has therefore been to improve the capacity of the digital signature tool to operate worldwide.

Dorai says, “To cater to this new audience, we have started rolling out Zoho Sign in more regional languages. As a result, the entire document signing process is now available in 12 languages. And we plan to increase this to 24 languages ​​by the end of 2021.”

However, it was only a numerous updates that Zoho SIGN added throughout last year to digital signatures to meet this new request. The others include:

• Launch of new Mac and iPad applications
• Increased upload limit from 25 to 40 documents at a time
• Added additional integrations into the Zoho ecosystem
• Added additional integrations with third-party tools like Microsoft Teams
• Improved mobile platforms
• Understanding Cloud Backup Options
• Possibility to customize email models

Zoho constantly strives to improve its full range of products to meet the requirements of today's businesses. Last year, the way companies work changed a lot. And Zoho Sign brings a simple but sophisticated solution to a current problem. Thus, with its integrations with other Zoho One platforms, this tool A and will probably continue to play an important role in supporting remote operations.